If you're hosting an event, you want it to be a fun experience for everyone involved — and part of that is making sure guests are comfortable. Extreme heat or cold can lead to unhappy guests, harming the event's success.

Fortunately, many climate control solutions can help you manage temperatures so everyone can enjoy themselves. Use our event temperature control guide to help you understand which factors to consider, the difference between indoor and outdoor climate control, and what equipment you can use. This information will help you understand how to choose temperature control for events.

Tips for Choosing Event Temperature Solutions

When choosing climate control for events, consider a few key factors to help you determine the best equipment for your event.

1. Research Your Venue

The venue where you'll be hosting your event plays a significant role in choosing heating or cooling solutions. Understanding the space you have to work with will help you narrow down your options, as smaller spaces may be unable to handle large temperature control equipment, and larger areas also require adequately sized units.

Research your venue to get an idea of the size and what type of equipment will effectively manage the temperature. It's also a good idea to contact the venue to find out if they already have temperature control measures in place, or if they restrict certain temperature control units for safety reasons.

2. Note Unit Power Capabilities

Every climate control unit you look at will have different power capabilities, meaning some are more suitable for certain situations than others. For example, dehumidifiers can come in ranges from 325 to 5,000 cubic feet per minute — if you're hosting an event in a large commercial space like a warehouse, a unit on the larger end of that range would likely be most suitable. Speak with a climate control equipment specialist to get expert advice about sizing when choosing your equipment.

3. Think About Your Desired Noise Level

Some cooling and heating equipment makes more noise than others. This noise is amplified in confined spaces, and if your function includes speeches or performances, the noise level could be disruptive.

Talk to a temperature control specialist to help you find quieter options. While a quieter option may not be possible depending on the power requirements you need, it never hurts to ask. Alternatively, consider running the unit as far away as possible from areas where people will be talking, singing or playing music.

4. Consider Environmental Factors

Once you know your event's location, consider environmental factors to understand your temperature control needs better. An area with elevated sun exposure combined with higher-than-normal temperatures may require more significant cooling methods, especially if the event will be outside. In comparison, if the weather will be particularly cold and windy and the event must happen outdoors, specialized heating equipment may be required. Another temperature-related factor to consider is humidity, which may require a humidifier.

5. Keep Appearance in Mind

If the cooling or heating system will be visible and visual appeal is a top consideration for you, you may need to think about how the climate control system will look in the space. Look into smaller, sleeker models if you don't want them to look out of place or obtrusive in pictures and videos. While temperature control units play a functional role, you can still find discreet options that fit in with the event space.

Indoor vs. Outdoor Climate Control Needs

Aside from determining whether you need temperature control solutions to increase or decrease the temperature, one of the biggest considerations when selecting event temperature solutions is whether the event will occur inside or outside.

Indoor Events

Regardless of the size required and whether you need a heater or air conditioner, you can find many temperature control systems for an indoor event. It's also often easier to control temperatures inside since your guests won't be as exposed to the elements as they would at an outdoor event. Beyond running the climate control system, do what you can to close windows and doors to keep the area insulated and prevent the hot or cold air from escaping.

Outdoor Events

There are many available heating and cooling systems for outdoor use. These options are typically highly powerful, providing sufficient heating and cooling to keep guests comfortable during outdoor events. Consider supplementing climate control equipment with other options like insulated tents if your event is outside.

Types of Climate Control Equipment for Events

What kinds of climate control equipment exist? These are the three main categories of temperature solutions to browse:

1. Air Conditioning

With many options to fit your ideal requirements, needs and size, you can find a rental air conditioner to help control your event's indoor or outdoor temperature. If your event occurs during extreme heat — classified as temperatures above 90 degrees Fahrenheit that last for at least two days — you should plan to have an air conditioning unit at the function to ensure your guests' safety and comfort.

2. Temporary Heating

If you're worried about colder weather at the event, consider renting temporary heating solutions. These solutions allow you to mitigate colder temperatures by heating the indoor or outdoor environment, making sure your guests aren't exposed to dangerously low temperatures.

While temporary heating solutions are ideal for extremely cold environments, you can also use them during moderately cold weather if you want to raise the temperature to a comfortable level to create an enjoyable atmosphere.

3. Dehumidifiers

Consider renting a dehumidifier if your event will be in a humid location. Aside from reducing dust — and thus allergies — and ensuring the safety of technical equipment, one of the biggest reasons you should rent a dehumidifier for your event is comfort. Keeping humidity levels low can create a more enjoyable environment for everyone. This equipment can also be crucial in situations where event spaces may require dehumidification after flooding or particularly rainy weather.

Choose TCRS for High-Quality Climate Control Solutions

At Temperature Control Rental Solutions (TCRS), we pride ourselves on offering high-quality and effective temperature control solutions. Whether you need air conditioning, temporary heating, or dehumidifiers, we can help by providing effective rental equipment to meet your needs. Our experienced crew can help you determine the best solution for your indoor or outdoor event.

Alongside helping you select the most suitable climate control option, we take care of transport and set up to make the process as seamless as possible. You can count on us to solve your temperature control problems. Get started by browsing our selection of equipment, and contact us today to speak with a team member about solutions for your event.

How to Choose Climate Control Solutions for an Event