Hosting an outdoor event? While you can't control the forecast, you can implement a few climate control options to help ensure bad weather doesn't derail your special day.

Explore temperature control for event success below.

Importance of Climate Control in Events

In areas where temperatures can reach very high or low degrees, climate control is necessary to keep your guests content. You will need reliable, heavy-duty solutions, especially if you are hosting at a large venue. Keep in mind that climate control doesn't just mean increasing or decreasing the temperatures. It can also refer to other related conditions like dehumidifying and optimizing event climate.

Climate control helps with the following:

Comfort: The last thing you want is for your guests to be uncomfortable at your event, and most people would agree that harsh temperatures don't create a great environment for celebrating, learning or having fun. Moderating the climate at your event helps you keep your guests, as well as you and your staff, feeling good.
Air quality: If your event is indoors, the air in the area might not circulate effectively, leading to trapped or "stale" air. Some climate control options can help you improve the overall air quality, even if you don't need to make drastic changes in the temperature.
Safety: Severe heat or cold isn't just uncomfortable — it can be dangerous. To ensure the safety of your guests and the people working for you, you need to have systems in place to keep the temperatures at a safe level. If you have food at your event, keeping the temperature from dropping too low is also essential to keep food from spoiling. The food danger zone is between 40 and 140 degrees Fahrenheit, so if your snacks and dishes will be sitting out without refrigeration, that's something else to consider.

4 Types of Climate Control Solutions for Events

The type of climate control you select for your event depends on your venue's unique requirements and what temperatures you expect. Here are four of the most common solutions so that you can determine which option best suits your needs.

1. Chillers

Chillers are ideal for entertainment event temperature control as they come in different sizes, allowing you to effectively drop the temperature of a large or small venue. Since chillers can cool down larger areas, they're a popular choice at significant events requiring appliances that are more powerful than an air conditioner (AC). Chillers are also quieter than AC units, so this is another factor to keep in mind.

Keep in mind that outdoor temperatures of about 80 degrees Fahrenheit start getting dangerous. Once the temperature goes above 90 degrees Fahrenheit, there's a chance of problems like heatstroke and heat exhaustion. The proper climate control solutions can ensure your attendees and staff can enjoy your event without these health concerns.

2. Air Conditioners

While chillers may be more effective at cooling down larger areas, you should still consider air conditioners as a climate control solution, thanks to their versatility.

Air conditioners can raise or lower temperatures as needed. They're also effective at controlling air moisture and cleanliness. If your event is somewhere where the temperature fluctuates often, this might be a good solution, as you can adjust as needed. You can also use heating and cooling at the same time to help dehumidify and keep conditions more favorable.

3. Heating Equipment

Whatever your event requirements are, there's a heating solution that will help you get the ideal temperature. When it comes to heating an event, the first thing you need to do is determine whether the event is indoors or outdoors and what type of heating equipment you need.

Outdoor heaters need to be much more powerful as the heat won't be contained the way it would indoors. If you're hosting an event somewhere cold, it can be helpful to rent heating equipment. Renting is a cost-effective way to fulfill temporary temperature-control needs.

4. Dehumidifiers

If the conditions at your event are going to be particularly humid, a dehumidifier can help remove excess moisture and create a more comfortable environment.

Damp weather can make your guests feel hotter or colder at your event, depending on the temperature. The ideal humidity is between 30% and 50%, so if the location's humidity is above that — especially above 60% — a dehumidifier is necessary.

Dehumidifiers can promote optimal conditions for elements like food catering or art displays, combating moisture that can interfere with freshness and material integrity.

Strategies for Maintaining Comfort Based on Location

A comfortable event is key to making a good impression. Knowing what climate control options are out there is an excellent first step, but there are a few other strategies that you can also implement to keep your guests comfortable:

Research the event's location: Look at some temperature data to see what the temperature is usually like at certain times of the year so that you can plan accordingly. You can also research equipment rental companies in your area.
Select the right equipment: Once you've researched climate control options and the location, it's time to select the best equipment for your event. While you should already have a good idea of what's needed based on the information above, talking to a professional is always a good idea. They will be able to assist you with evaluating your options and selecting one that meets your needs.
Plan ahead: Events take time to plan, so ensure that you're prioritizing climate control from day one. The sooner you start investigating climate control solutions and talking to experts, the less you'll have to worry about on event day.
Work with professionals: If you require climate control equipment for a one-off event, you'll probably be interested in renting the units. It is important to use reputable companies with high-quality equipment and excellent service. Experienced temperature control professionals can help you determine the right options for your event's specific needs and conditions.

Find Reliable Temperature Control Rental Equipment From TCRS

At Temperature Control Rental Solutions, we provide a variety of temperature solutions for customers in the commercial, entertainment and industrial sectors. Our representatives are here to answer your questions and assist you in finding the perfect equipment rentals for your upcoming events. We're here to ensure improved safety and comfort for your staff and attendees.

TCRS provides 24/7 solutions to support maximum performance and help your operations run smoothly. We also make renting easy with quick delivery and seamless installation.

We can help you achieve event success with temperature control. Contact TCRS today to get started!

How to Use Climate Control for Event Success